Services
BESS RFP Support
RFP drafting, management, bid evaluation and contract support for utility-scale battery storage and renewable energy projects.
Streamline Procurement and Mitigate Risk
Fractal’s procurement and contract services streamline your procurement process and mitigate risk for your project, while providing education and assistance to stakeholders to ensure transparency and fairness.
Fractal can effectively and aggressively manage the request for proposal (RFP) process for a utility-scale battery storage or renewable energy project. We leverage energy storage expertise in technology, cost, performance and vendors to simplify your procurement process and maximize project economics, and advise on the most cost-effective and reliable procurement strategy to meet your project objectives.
RFP Drafting and Management
From project audit through bid collection, Fractal builds and runs the solicitation.
Project Auditing
- Technology / chemistry selection and component pairing
- Business model design and duty cycle
- System sizing and augmentation schedule
- Commercial exposure from offtaker
- Warranty and performance guarantee optimization
- Ownership / finance strategy, PPA rate, ITC utilization
- Projected revenues and costs (CAPEX and O&M)
- Jurisdictional requirements
Schedule Development
- Invitation to bid
- RFP issuance
- Pre-bid meeting
- Site walk
- Bidder Q&A
- Proposal deadline
- Proposal screening
- Bidder shortlisting
- Finalist selection
- Contract negotiations
- Contract execution
- Engineering approval
- Construction
- SAT / commissioning
- Commercial operation date
Scope of Work and Division of Responsibility
- Scope overview
- Electrical, civil, mechanical
- Project physical characteristics, codes and standards
- Construction, installation and general works
- Batteries
- Battery management system
- Power conversion system
- EMS and plant controls
- SCADA integration
- Alerts and alarms
- Testing and commissioning
- MV power transformers and cabling
- MV breaker
- Metering and telemetry
- Fire safety requirements
- System protections
- Instrument and control wiring
- Enclosure safety requirements
- Auxiliary loads
- Electrical service and equipment
- Maintenance and monitoring
- Document deliverables
- Milestones
RFP Package Drafting
- Invitation to bid
- Project description and overview
- Communication requirements
- RFP process and schedule
- Project site description
- Site control and permits
- Point of interconnection and SLD
- Technology specifications
- Scope of work and DOR
- Engineering standards
- Performance guarantees, definitions, calculations and LDs
- Bidder and technology eligibility
- Selection criteria and weights
- Submission instructions and requirements
- Electronic pricing workbook
- Term sheet or full agreements
RFP Management
- Distribute RFP to intended bidders
- Collect and confirm receipt of intent to bid
- Respond to bidder questions
- Prepare and distribute addenda
- Manage schedule and email reminders
- Prepare and host webinar
- Log questions and respond
- Manage site walk
- Collect bids and confirm receipt
Bid Evaluation
Proposals are screened, then shortlisted bids receive financial and technical due diligence.
Proposal Screening
- Notate exclusions / missing information
- Compile preliminary questions
- Identify preliminary red flags
- Request clarifications or supporting materials
- Evaluate agreement redlines and exclusions
- Complete preliminary evaluation
- Tariffs and FEOC restrictions
- Prepare initial ranking
- Shortlist top bidders
Shortlisted Bid Financial Due Diligence
- Benchmark CAPEX and OPEX
- Simulate and validate intended duty cycle against technology selection and sizing
- Quantify physical and financial impacts of RTE, SOC, cycle and calendar life
- Verify financial assumptions
- Quantify warranty and performance guarantees
- Evaluate and score proposals
Shortlisted Bid Technical Due Diligence
- Experience and track record of equipment suppliers and EPC
- Adequacy of engineering and design standards and procedures
- Suitability of BESS and BOP design
- Suitability of initial sizing and augmentation plan
- Review construction, installation and commissioning plans
- Review project management structure and schedule
- Suitability of design to meet commercial requirements
- Assess O&M program, scheduled and unscheduled maintenance
- Review spare parts inventory
Contract Support or Turnkey Agreements
Fractal can improve existing agreements, provide BESS-specific exhibits, or supply mature turnkey agreements.
Review, Redline and Strengthen Existing Agreements
- All commercial terms and agreements
- Battery warranty and performance guarantees (power, energy, RTE, COD and auxiliary power)
- Construction and start-up plans / tests
- Metering, testing, witnessing / verification
- Insurance, termination, default
- Design and construction scope delineation
- Operations, monitoring and maintenance, and service level agreements (SLA)
- System uptime or availability guarantees
- Redline existing documents with comments provided
- Liability and liquidated damages
- Dispute resolution / force majeure
- Milestone payments, purchase and sale
Supply Mature Agreements with Exhibits
Fractal can optionally provide and calibrate mature, turnkey contracts:
- Equipment supply agreement
- EPC agreement
- Service level agreement (O&M)
- Tolling / PPA agreement
Supply Critical BESS Exhibits Only
- Scope of work
- Division of responsibility
- Technical specifications
- Spare parts and maintenance
- Performance guarantees and LDs
- Owner-supplied equipment
- Factory acceptance testing plan
- Commissioning and performance test plans
- Performance test plan
- Contractor deliverables and milestones